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Fourth Quarter - Summary of Achievements

Fourth Quarter – Summary Report


Intended Impact

Achievements this Quarter


1. Engagement with Parliament (4 Milestones)

Improve public understanding of how Parliament works and increase public engagement with it.

Work has been completed on a suite of new programmes for Parliament TV. 20 one-hour episodes explore New Zealand’s parliamentary and political history.

Speakers Outreach programme was run in Hamilton and Wairarapa.

1 Milestone completed – all others underway

2. Youth Parliament (5 Milestones)

Improve understanding among young people of how Parliament works and highlight topics that matter to young people.

The Youth Parliament 2019 was held on 16 and 17 July. Youth Parliament’s question time, legislative debate and vote, presentation of select committee reports, and general debate were all live broadcast.

The ten Youth Parliament select committee reports have been circulated to policy agencies and published on-line.

Arrangements are being made with Parliamentary select committee Chairs to for Youth MPs to report back to relevant select committees.

Discussions are underway about how footage of Youth MPs could be used as part of a civics or citizenship educational resource for schools.

3 Milestones completed the final Milestone is underway.

3. School Leavers Toolkit (4 Milestones)

Young people can access the civic and financial literacy, and workplace skills, they need to succeed, before they leave schooling.

The Toolkit was launched on 25 September.

As at 8 October 2019, the student website had been accessed by 4,038 first time users: 61% from their mobile device, 32% via desktop and 7% on a tablet.

There have been 12,900-page views and users are spending an average of 1 min 30 sec on the site per session.

A Toolkit framework for use in Māori

medium settings has been developed. The Ministry is contracting a provider to develop and deliver training and support

for teachers. The training programme is

scheduled to be implemented over the first half of 2020.

Initial drafts of the civics education curriculum resources are complete and have been circulated to subject matter experts and teachers for feedback.

Because of the high level of engagement feedback, the delivery date for the final resources is now November 2019.

3 Milestones completed.

The Ministry of Education has reviewed the Commitment Milestones.

It has decided to extend the Commitment to July 2020 which will involve:

  • deferring the final Milestone (in particular that aspect relating to evaluation) from November 2019 to July 2020
  • adding steps relating to a training and support programme and piloting digital badges.
4. Accessibility of Secondary Legislation (3 Milestones) Make New Zealand’s secondary legislation readily- accessible.

PCO has consulted all government agencies who are responsible for administering the affected principal Acts. The continued commitment from agencies has meant that the drafting of approximately 99% of the required amendments have been finalised.

PCO plan to have the Secondary Legislation Bill ready for introduction by the end of 2019.

All Milestones are underway – one aspect (listing secondary legislation drafted by the PCO) have been brought forward.
5. Public participation in policy development (4 Milestones)

People experience a timelier and collaborative approach to public participation when policies are developed.

They consider their concerns, diversity of views, life experience, and time are valued in the policy process.

The Child and Youth Wellbeing Strategy has now been selected as the live demonstration project.

The Project Team have prepared a preliminary summary of insights from meetings with key stakeholders in public, private and community sectors, for input into the detailed design of next steps and approaches to implement this Commitment, including diverse voices.

A high-level summary of information and insights from July workshops with policy practitioners (conversation tracker) has been prepared and will be published online.

A debrief of the workshops and draft literature review has identified lessons and opportunities for the design phase.

The main case studies that will be used of innovation success stories in public participation in the policy development process have been identified and confirmed.

All Milestones that are planned to be underway are underway.

6. Service Design (3 Milestones)

(All of Government Service Design Standard Implementation)

People experience more responsive, open, citizen- centric and user-focused service delivery. A report on the findings and recommendations for an assessment and reporting model has been published on

The report highlights the importance of the assessment model to support agencies develop and deliver services that are more trusted, secure, accessible, integrated and inclusive.

The findings from the report and meetings to date has been collated and recommendations for the alpha assessment and reporting model is underway.

2 milestones competed – one underway
7. Official Information (3 Milestones)

Improve the availability of official information by:

  • providing advice to the Government on whether to initiate a formal review of official information legislation
  • progressively increasing the proactive release of official information.

The Ministry of Justice received 286 written submissions and conducted discussions with 8 people with specific expertise and interest. The Submissions have been released under the Official Information Act.

The submissions have been summarised and a report provided to the Minister.

The Official Information Act Statistics for the six months to June 2019 were published in September 2019. There was:

  • a 45% increase in the number of OIA responses published
  • responses were published by 47 agencies compared to 42 in the previous six months.
  • an increasing amount of official information is being proactively released by agencies.

The Milestone relating to the proactive release of Cabinet papers is complete all others are underway.

Advice to Government has not yet been published as foreshadowed in the Commitment. This was originally scheduled for July 2019 and was deferred until September 2019.

8. Review of Government use of Algorithms (4 Milestones) Ensure New Zealanders are informed and have confidence in how the government uses algorithms – automatic decision-making processes used by computer programmes – to identify patterns in data.

Stats NZ is developing options to respond to the findings of an algorithm assessment. It will seek views from New Zealanders more generally on the proposals, with work on the associated communications and engagement plan underway.

Following these decisions Stats NZ will to update this commitment (and its milestones) to reflect progress made.

1 Milestone completed and one underway.

The final Milestone (underway) is to update the Commitment in light of the work undertaken

9. Visibility of Government Data Stewardship Practices (4 Milestones)

New Zealanders:

  • understand how government is managing, using, and protecting their data and be able to hold government to account.
  • have confidence and trust in the management and use of data that government holds on their behalf.

Stats NZ has published a draft data stewardship framework and has sought feedback from government agencies on the draft framework.

There are varying levels of data stewardship awareness and maturity across government. The issues agencies face, and the demand for guidance on specific data stewardship practices has been identified.

Achieving consistency across government and providing a cohesive view of practices will require a multi- faceted approach and ongoing engagement (with both government agencies and civil society).

All Milestones are underway but three are affected by delay.
10. Monitoring the effectiveness of public body Information Management practices (3 Milestones) Make the management of government information more visible and transparent by developing and implementing a monitoring framework. The framework will support public reporting on the effectiveness of information management.

Having undertaken a survey in June/July the results have been analysed. Archives NZ are designing a reporting mechanism.

An Audit Concept Brief and Design Document has been developed and work is underway to:

  • develop an audit programme,
  • identify high level capabilities required of a monitoring tool for audit,
  • research audit service providers
  • work on maturity frameworks.
2 Milestones are completed the third is underway.
11. Authoritative Dataset of government organisations as open data (4 Milestones) People can access to authoritative, open data about government agencies and their roles, learn more about how government is structured, what agencies do, and be able to reuse the open data in new and innovative ways.

DIA held a workshop with the Open Data Programme at Statistics NZ. Participants from civil society, business, and government provided feedback and suggestions on the reference model, and draft open standard. ifferent ways the data could be used, and extensions of the data, were also captured.

DIA has also worked with State Services Commission (SSC) on releasing data SSC holds as open data and confirming how it will be maintained.

Discussions have been held with Department of Finance in Australia about a potential Trans-Tasman collaboration on organisational registers and semantic interoperability.

1 Milestone completed – all others are underway
12. Open Procurement (3 Milestones) People can easily find, and access published GETS information for contracts awarded by government agencies that are subject to the Government Rules of Sourcing. This will increase the level of trust the public has in procurement, as it will be possible to analyse what contracts government agencies are awarding, what the expected spend is and which businesses have been awarded contracts.

A workshop was held in August to gather feedback on how to make the data more accessible to a wider audience.

NZGPP have revised timeframes and are looking to bring forward the release of the data quarterly from October this year. Agencies are being encouraged to complete their contract award notices before this data is released. Training sessions will be provided for agencies.

Government Electronic Tenders Service (GETS) training sessions in Auckland, Wellington and Christchurch in July included detail about changes to the GETS system to improve and simplify completing contract award data.

1 Milestone completed and 1 underway. 1 due to commence June 2020.